The cost of a RISC OS showBy Chris Williams. Published: 22nd Jan 2004, 10:15:35 | Permalink | Printable
Pitfalls and considerationsRISC OS shows are central, focused pillars in the platform's annual calendar. However, a lot of effort, time and money is required when organising a show. So, what's to consider? A lot, is the answer:
Hiring the venue
This really dictates the basis of the show budget. While a school hall can cost around 200UKP for a day, the Midlands show, held at the National Motorcyle Museum, will set you back around 1000UKP, according to the ARM Club. Having a show at the Epsom racecourse venue, which the RISC OS 2000 show used, will cost at least 3000UKP. Also make sure your venue size matches your expected show turnout - no one likes a crush, but splashing out on a large hall when only 50 people walk through the doors will be disappointing.
Stands and furniture
Prices for these vary considerably, depending on whether exhibitors are happy with table and chairs, or are expecting some form of stand enclosure.
Get a website and update it lots. Get all your information on it and tell the magazines, news sites and usenet about it and often. Also, if you can swing a publicity stunt with an exhibitor, like say giving away a free computer that hopefully works, then great. Your first show will be hard work, but once a format is settled upon, subsequent events should come easier.
Highly essential is public liability insurance, which isn't cheap.
You could have a cafe on-site, or instead simply recommend a local town centre for food and refreshments. Also, exhibitors may wish to run a demonstration in a show theatre, which will require equipment and people to set that up.
A safe plan would be to ensure exhibitor stand bookings are enough to cover the venue hiring costs and insurance. The ticket sales can make up the rest, like paying show helpers, printing costs and so on.
Exhibitors have to think of travel and accomodation costs, which increase if the show is a two day affair. They'll have to recoup these costs as well as your stand prices, so bear this in mind.
Running a big show can't be done alone - you'll need people to help exhibitors set up stands, push exhibitors to commit to the show and hand over cash prior to the event. They also must keep the event running smoothly. If you already have a day job, expect the pre-show organising to eat up a lot of your free time.
WROCC - Wakefield 2004 organisers
Thanks to ARM Club Chairman Toby Smith and South West show organiser John Stonier for their help in this article.
Update at 16:07 22/1/2004: The original article refered to the WROCC and this has been edited since.
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